Manual Bookings & Calendar Events
Add direct bookings, date blocks, maintenance schedules and more — synced to your Google Calendar alongside your Airbnb reservations. All included in your SynciCal subscription at no extra cost.
Add direct bookings, date blocks, maintenance schedules and more — synced to your Google Calendar alongside your Airbnb reservations. All included in your SynciCal subscription at no extra cost.
Not every booking comes through a single platform. Guests call directly, friends request a weekend stay, the plumber is booked for Tuesday, and you want to block off dates for a holiday. SynciCal's manual bookings feature lets you add all of these to the same Google Calendar that receives your synced Airbnb reservations — giving you one complete view of your property schedule.
Manual bookings are managed through your management portal — the same place you manage your listings and settings. They appear in your Google Calendar alongside your Airbnb events.
Each manual event has a type that controls how it behaves — particularly for overlap detection and how it appears on your calendar.
Guest reservations — direct bookings, repeat guests, referrals. Includes check-in/check-out times. Checked for overlaps against other bookings and synced events.
Dates you want to hold — personal use, family visits, renovations. Always all-day events (no check-in/check-out). Checked for overlaps with bookings.
Plumber visits, garden work, deep cleans. Uses start/end times. Not checked for overlaps — maintenance can happen during a guest's stay.
Anything else — inspections, photo shoots, personal notes. Uses start/end times. Not checked for overlaps.
Double-bookings are a host's nightmare. SynciCal automatically detects when booking dates conflict — whether the overlap is between two manual bookings or between a manual booking and a synced reservation from your iCal feed.
Overlaps against your Airbnb bookings are checked at two points: immediately when you save a manual booking, and again during each 15-minute sync cycle when we read the latest data from your Airbnb iCal feed. If a conflict is found at either point, you'll receive an email alert.
When you add a new booking or block, SynciCal checks for date conflicts immediately — including against your synced Airbnb reservations. If there’s a clash, both events are kept and you get an email so you can decide what to do. The same check runs after every 15-minute Airbnb sync too.
Overlap detection is turnover-friendly: a guest checking out on March 12 doesn’t conflict with a new guest checking in on the same day.
Each manual event can be associated with a specific listing or left as a calendar-wide event:
If your calendar has multiple listings, you'll see a dropdown in the booking form to choose which listing the event belongs to. If you only have one listing, events are calendar-wide by default.
When you create a manual booking, you can opt-in to receive a confirmation email with all the details — dates, event name, listing, and notes. This gives you a permanent record in your inbox.
You’ll also get email alerts whenever overlap detection finds a conflict, so nothing slips through the cracks.
Manual bookings live in your Google Calendar — they’re real calendar events that persist forever, even if you cancel SynciCal. We sync directly to your calendar and don’t store booking data on our servers. No data lock-in.
Data Privacy
Manual booking data — including notes, dates, and event details — is written directly to your Google Calendar. We don’t store it on our servers. Your calendar is the single source of truth.
Manual bookings — along with overlap detection, email confirmations, and all event types — are included in every SynciCal subscription. No premium tier, no feature gating. From $4/month.
| Feature | Details |
|---|---|
| Event types | Booking, Block, Maintenance, Other |
| Overlap detection | Booking & Block types (configurable scope) |
| Colors | All 11 Google Calendar colors |
| Max per calendar | 5,000 active events |
| Data retention | No server-side storage — data syncs directly to Google Calendar (events stay forever) |
| Notes | Written directly to Google Calendar — not stored on our servers |
| Max future date | Up to 1 year from creation date |
| Vacancy check | Check date availability against both manual bookings and synced Airbnb reservations directly from the Manage Calendar page. Overlaps are also rechecked automatically every 15 minutes during sync, with email alerts if conflicts are found. |
| Confirmation emails | Opt-in per booking |
| Listing association | Calendar-wide or per-listing |
| Extra cost | None — included in every plan |
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